HR Admin Support

HR Admin Support required

Location: Lahore - Pakistan
Salary: 45k - 60k ( PKR )
Experience: 2 Years
Shift Timings: Evening Shift
Job Type: Full-Time


Description: Short Description:

This role is responsible for supporting the HR function with all elements of HR administration, providing a key HR service to the business as a while ensuring high standards are adopted within all elements of HR.

Specific Duties:

• Daily, weekly and monthly HR deliverables as per the deliverables schedule
• Daily review of HR Inbox and actions of emails / requests as required
• Initial point of contact for HR queries through the HR helpdesk, promptly respond to queries and work with the relevant departments to resolve issues raised
• Point of contact for HR issues within the HIP PK team which may involve supporting with recruitment, staffing issues relating to performance and attendance and organisation charts
• Action the following with regards to changes on eHRM in accordance with the eHRM user manual:
• Staff personal change request
• Management change requests and ensure that relevant documentation is sent to the employee to confirm a change in their employment details
• Supervision creation and changes
• Changes to direct and indirect managers
• Bulk changes to supervisions
• Adding of adhoc supervisions
• Resetting of staff timesheets at management request
• Add / amend annual leave entitlement for contract changes
• Add / assign other types of leave entitlement e.g. compassionate leave, unpaid leave, jury service
• Password resets
• Updating on the completion of onboarding plans, probation periods and DBS
• Report generation as per weekly deliverables or ad hoc as requested
• Employee data report generation to check for compliance in relation to right to work, DBS, staff licences and employee data is correctly populated
• Completion of staff reference requests in accordance with the procedure set out with regards to employment confirmation and financial requests
• Review of current staff DBS status, request DBS completion on line, receive required IDs and process of DBS through Mayflower
• Receipt and review of DBS invoices in readiness to send to finance for payment on a monthly basis
• Collation of monthly payroll email to include leavers, sickness and staff referrals
• Monthly processing of staff leavers and archiving of eFiles
• Run the HR helpdesk report on a weekly basis (until IT have solution to this)
• Logging of staff absence from work onto the attendance tracker (until Rota Management introduced)
• Saving of property rotas on a weekly basis to central folder location (until Rota Management introduced)
• Saving of contacts list centrally on a weekly basis to central folder location (until introduction of IT solution)
• Saving of staff related documents to staff eFile e.g. return to work interviews, supervisions, emails to staff, on boarding plans
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