Administrative & Finance Officver

Administrative & Finance Officver required at IRD Pakistan

Location: Lahore - Pakistan
Salary: 50k - 80k ( PKR )
Experience: 2 Years
Shift Timings: Morning Shift
Job Type: Full-Time


Description: JOB DESCRIPTION

POSITION CODE :HRD-PC/SD-027 

DEPARTMENT / PROGRAM :School-Based Deworming Program 

REPORTING TO :Head of Administration & Head of Finance 

EMPLOYMENT TYPE :Contractual 

LOCATION :Lahore, Pakistan. 

JOB PURPOSE

The incumbent will provide administrative and financial support to the School-Based Deworming Program and manage its queries. Main duties will include managing office stock, facility management, preparing regular reports (e.g: expense reports, PRs), arranging training events, organizing company records, liaising with finance departmenta for payment disbursements, maintain payment records and manage petty expenses.

RESPONSIBILITIES

• Provide support to the administration and program team for administrative and travel management arrangements.
• Manage office supplies stock and placing orders
• Responsible for floor/facility management
• Prepare regular reports of expenses and assets
• Organize a filing system for important and confidential documents
• Provide support in organizing program related events and training
• Provide support to in procurement process related
• Provide support in case the facilitation is required for the transport of medicines from the central storage to the provincial storage facilities
• Ensure the timely distribution of training, community sensitization materials to the provincial teams
• Provide support in the admin matters to the regional offices
• Responsible for liaising with District Coordinators for the receipt of duly filled and approved training attendance sheets as per the set protocols
• Verify the attendance sheets and make soft copy to subsequently given to IRD finance for payment disbursement.
• Liaise with the District Coordinators/Trainees in case of any missing information
• Maintain record of the payments made to trainees.
• Complete the documentary requirements for the payment to the vendors
• Maintain records of the payment to the vendors
• Report to the program team and IRD finance on daily reporting of the trainee financial disbursement during the training period and to the vendors
• Assist IRD finance in donor reporting
• Manage petty expenses of the program field offices
• Resolve complaints of the trainees claiming of not receiving the training stipen

REQUIRED KNOWLEDGE, SKILLS & ABILITIES (KSA) 

Required Qualification

Bachelors from a recognized university, Masters preferred.

Required Experience

1 - 2 years of relevant experience

Required Skills

• Good communication and interpersonal skills
• Demonstrated ability to prioritize and perform multiple tasks simultaneously
• Good customer service skills
• Good computer skills
• Attention to details

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